Thetford Select Board Meeting
THETFORD SELECTBOARD MINUTES
January 5, 2004
Present: Paul Raymond, Mary Spata, Rick Barrows, Marilyn Cook (clerk)
Guests: Tim Gibbs, Road Foreman; Allison Rogers, Reporter for the Connecticut Valley
Spectator; Ellis Paige; Ted Pogacar (7:15pm); Lynn Miller (7:10 pm) and Mike Brown (8pm), Budget Committee; Tracy Borst, Town Clerk (8:15pm)
Meeting was called to order at 6:52 pm.
Road Crew updates and budget proposals:
… Tim Gibbs updated the Selectboard on road equipment. The rear sander for the one-ton truck is being repaired. Mr. Gibbs feels that it is too heavy for the truck.
… Stowell Road Bridge is open. Mr. Gibbs is concerned about the stability of the temporary guardrails. He also believes wing walls are need where the bridge abuts the road. He will arrange for placement of jersey barriers at the entrance of the bridge. A call to Fairbanks Mills, Inc. will be made to discuss the temporary guardrails.
… Mr. Gibbs hired William Houts to fill a part-time position on the road crew.
… Mr. Gibbs made budget proposal to provide uniforms for the road crew at a projected cost of $10 per person per week.
Lynne Miller arrived.
Mr. Gibbs and Ellis Paige left the meeting.
Ted Pogacar joined the meeting with a letter of request for monetary assistance to support the Hartford American Legion Post 26 Baseball Program, of which Thetford participates. He requests $500 to support six to seven players. The Board will consider this request. Mr. Pogacar left the meeting.
Ms. Miller and the selectboard reviewed the Jan/Feb edition of the Town Newsletter.
At 7:45 pm the selectboard met with three residents interested in filling the temporary selectboard position. Interested residents were also advised of the process and timeline for putting their names on the election ballet.
Mike Brown arrived.
Allison Rogers left at 8:15 pm.
Tracy Borst, Town Clerk joined the meeting at 8:20 pm to review Town Clerk and Town Office budgets.
There was a discussion of the oversight and responsibility of the Town Office budget, which has shared expenses between various departments of the town hall. The selectboard will consider assignment of this role.
Ms. Borst will obtain prices on shelving and a typewriter.
Ms. Borst reviewed the $23,500 estimate for restoring a number of records, to be completed over a three to four year period. Implementing a preservation fund would help cover future costs as they arise. The selectboard would need to initiate by vote to establish the fund.
Ms. Borst and Ms. Miller left the meeting at 9:30 pm.
Motion to approve Warrant #51.1 (general) in the amount of $4,994.46 was unanimously approved. (Barrows/Raymond)
Motion to approve Warrant #52.12 (general) in the amount of $11,707.47. (Barrows/Raymond)
Discussion- questions about purchases from Lyndon Office and Village Store.
Mary Spata opposed. Motion carries with two people in favor.
Motion to approve Warrant #52.22 (highway) in the amount of $147,115.29 with the exception of payment of backhoe lease for $2,000. (Barrows/Raymond)
Ms. Spata opposed. Motion carries with two people in favor.
The selectboard requests that when bills are not paid in a timely manner, the previous itemized bills be included with the final amount to be paid. In addition they would like to avoid disconnect notices by paying utility bills in a timely manner.
Paul Raymond presented a bill to selectboard from Fairbanks Mills. He will submit it to Treasurer.
Motion to adopt December 8 minutes, as amended. (Spata/Raymond) Unanimous.
Motion to adopt December 29 minutes, as amended. (Spata/Barrows) Unanimous.
Motion to adjourn meeting at 10:30 pm. (Spata/Barrows) Unanimous.